Exhibit at HR2025

Power strips are available to order this year. However, exhibitors may provide their own.

Around conference time, you may start receiving emails or other messages from companies claiming to have our conference attendee lists for sale. These are usually scams, so just be alert, and please let us know if you receive any of these emails or messages. Arkansas SHRM does not send any emails about our conference attendee list.

Booths will be assigned as registrations and payments are received. Care will be taken to avoid locating exhibitors next to competitor’s booths with like products and services. Final booth assignments will be communicated before the conference. Booth assignments will be published in the digital brochure and mobile app.

Each booth should be staffed with at least one company representative during all Exhibit Hall hours. Please keep in mind that premature tear down of exhibit booths distract from the overall merit of the Conference and could potentially be a safety hazard.

There will be a contest for the best booth design that incorporates the conference "Old Hollywood/30's-40's/Glamour/Glitz”. Decorate your booth to encourage attendees to stop and visit. The booth voted as having the best theme display will win $100!

This year's Conference will be at the Embassy Suites Northwest Arkansas - Hotel, Spa & Convention Center Rogers, AR 72758. The Exhibit Hall will be in the large hall adjacent to the conference meetings. The Convention Center is located at 3303 S Pinnacle Hills Pkwy Rogers, AR 72758.

The Rogers Convention Center will accept your shipment(s) of exhibit items by 10/4. You can also ship exhibit booth pieces to Southwest Design's Advanced Warehouse at 1310 Jackman St. Benton, AR 72015 no later than October 1, 2025 and items will be placed in your exhibit booth in the convention center upon arrival. Fees apply. Contact Southwest Design for more information. Call, email, or visit their website. All items must be labeled with your company name and conference information.

Accessories and freight orders can be placed online at southwestdd.com under the vendor order tab. Orders must be placed by September 25, 2025

Freight can arrive to SW Design starting September 1, 2025, and no later than October 1, 2025. Shipping hours are Monday-Friday 8am to 3pm.

1. When placing the freight order please put how many units of freight we should expect and a total weight.
2. Freight should be labeled with conference name “ARSHRM” and your company name as it appears on your booth sign.
3. If return freight is ordered please package contents at the conclusion of the conference, tape up, and attached your return shipping label. Southwest Design DOES NOT provide return labels. Leave the freight in your booth and Southwest Design will collect it at the end of the conference.
4. Exhibitors are responsible for scheduling the pickup of the freight from Southwest Designs office 2 business days after the conclusion of the conference.
5. If you have any questions, please contact Amanda at 501-376-9114, or by email.

Standard booth package includes: keynote sessions, receptions, and meals for up to two people, 8’ height drape 10’x10’, (1) 8’ table with black spandex cover, (2) chairs, 3’ height dividing wing drape, (1) vendor I.D. sign. Other supplies can be ordered for an add'l fee. See pricing above for more details.

Conference attendees are encouraged to visit every booth with participation by each exhibitor stamping a form. Attendees who visit every booth will be eligible for a prize. If you do not wish to participate in the game, please contact our Exhibitor Chair.

Entrance into the exhibit hall for booth set-up begins Tuesday, October 7th from 2pm-6pm and Wednesday, October 8th from 7am-10am. All booths must be set up by Wednesday, 10:45 a.m. when we open the Exhibit Hall for the Attendees.

There will be dedicated times on the schedule for attendees to explore the Exhibit Hall. Additionally, the Exhibit Hall will remain open during the concurrent sessions but will BE CLOSED during the General Sessions of the conference. We have a Speaker/Exhibitor Lounge available for you to work in during the General Session/Meal times if you want. Check the schedule to see all dedicated exhibit hall slots.

The Closing of the Exhibit Hall is Thursday, October 9th at 2:15 p.m.Please arrange to keep your booth in tact until the exhibit hall closes as premature tear down of exhibit booths distract from the overall merit of the Conference and could potentially be a safety hazard. Booths must be out of the convention center by 5 p.m. on Thursday.

If you desire, booth door prize winners can be announced on the microphone during the closing exhibit hall session from 1:45 p.m. - 2:15 p.m. Please coordinate your drawing with the ARSHRM Exhibitor Chair.

Contact eat1@eau1eav1eaw1 for cancellation policies.