The annual ARSHRM Conference and Expo serves more than 450 human resources professionals every year and offers one of the best opportunities to market your company to the leaders of the HR profession.
We still have exhibitor slots available! If you'd like to join us, please Register Online. If you need a printable version of the registration form, contact us at eat1@eau1eav1eaw1.
For more information, please contact our Exhibitor Chair at eat1@eau1eav1eaw1.
Exhibitor Information & Frequenty Asked Questions
Why should I exhibit at HR2023?
- The conference is in its 36th year, and is affiliated with the national organization, Society for Human Resource Management (SHRM)
- Two full days of access to 450+ Human Resource Professionals
- Admittance into Keynotes, General Sessions, Meals, Receptions, and other fun activities
- Listing and Bio in the digital Conference Brochure
- Listing on Mobile Site
- Networking opportunities
- Conference attendee list provided after conference
- Booth Prize Award available for the best booth: $100 for First Place!
What are the prices for booths, extra tables and chairs, electricity, etc?
Standard booth package includes: keynote sessions, receptions, and meals for up to two people, 8’ height drape 10’x10’, (1) 6’ skirted table, (2) chairs, 3’ height dividing wing drape, (1) vendor I.D. sign. Other supplies can be ordered for an add'l fee.
| Package | Early Bird
(Thru 7/31) | Regular
(8/1 - 9/14) | Later Bird
(9/15 - 9/30) | Onsite
(10/1 & after) |
| First Booth | $695 | $750 | $800 | $850 |
| Add'l Booths | $400/ea | $400/ea | $400/ea | $400/ea |
| Add'l Meals | $100/ea | $100/ea | $100/ea | $100/ea |
| Add'l Conference Registration (first) | $375 | $375 | $375 | $375 |
| Add'l Admission (after first) | $350 | $350 | $350 | $350 |
| Add'l 8' Table | $20/ea | $20/ea | $20/ea | $20/ea |
| Add'l Chair | $5/ea | $5/ea | $5/ea | $5/ea |
| Utility | Advanced Price (Thru 10/16) | Onsite Price (10/17-10/20) |
| 20 amp 110 Volt Standard Outlet | $52 | $104 |
| 30 amp 110 Volt Standard Outlet | $72 | $144 |
| 50 amp 208 Volt Three Phase | $98 | $196 |
| 200 amp 208 Volt Three Phase | $390 | $780 |
| 400 amp 208 Volt Three Phase | $390 | $780 |
| 600 amp 208 Volt Three Phase | $390 | $780 |
| High Speed Internet Access | $200 | $400 |
| Water Hook Up | $40 | $80 |
| Compressed Air | $50 | $100 |
All prices are in advance. Additional charges will apply if ordered after October 1st. Each meal package will give the exhibitor access to all meals and receptions throughout the conference. Requests for special voltage will be handled on a first come, first served basis due to limited locations and current available.
Do I need to bring my own power strip?
Yes. Power strips are unavailable this year, exhibitors will need to provide their own.
Why did I get an email from someone trying to sell me the attendee list?
Around conference time, you may start receiving emails or other messages from companies claiming to have our conference attendee lists for sale. These are usually scams, so just be alert, and please let us know if you receive any of these emails or messages. Arkansas SHRM does not send any emails about our conference attendee list.
When will I know my booth assignment?
Booths will be assigned as registrations and payments are received. Care will be taken to avoid locating exhibitors next to competitor’s booths with like products and services. Final booth assignments will be communicated before the conference. Booth assignments will be published in the digital brochure and mobile app.
Are there any requirements for staffing my booth?
Each booth should be staffed with at least one company representative during all Exhibit Hall hours. Please keep in mind that premature tear down of exhibit booths distract from the overall merit of the Conference and could potentially be a safety hazard.
What is the Theme Contest?
There will be a contest for the best booth design that incorporates the conference "HR 2023 Navigate the Future”. Decorate your booth to encourage attendees to stop and visit. The booth voted as having the best theme display will win $100!
Where is the exhibit hall located?
This year's Conference will be at the Fort Smith Convention Center in Fort Smith, AR. The Exhibit Hall will be in the large hall adjacent to the conference meetings. The Convention Center is located at, 55 S 7th St, Fort Smith, AR 72901.
Can I ship exhibit materials and items to the conference?
The Fort Smith Convention Center will not accept your shipment(s) of exhibit items. You can ship exhibit booth pieces to Southwest Design's Advanced Warehouse at 1310 Jackman St. Benton, AR 72015 no later than October 10, 2023 and items will be placed in your exhibit booth in the convention center upon arrival. Fees apply. Contact Southwest Design for more information. Call, email, or visit their website. All items must be labeled with your company name and conference information.
Accessories and freight orders can be placed online at southwestdd.com under the vendor order tab. Orders must be placed by October 10, 2022
Freight can arrive to SW Design starting September 1, 2023, and no later than October 10, 2023. Shipping hours are Monday-Friday 8am to 3pm.
- When placing the freight order please put how many units of freight we should expect and a total weight.
- Freight should be labeled with conference name “ARSHRM” and your company name as it appears on your booth sign.
- If return freight is ordered please package contents at the conclusion of the conference, tape up, and attached your return shipping label. Southwest Design DOES NOT provide return labels. Leave the freight in your booth and Southwest Design will collect it at the end of the conference.
- Exhibitors are responsible for scheduling the pickup of the freight from Southwest Designs office 2 business days after the conclusion of the conference.
- If you have any questions, please contact Amanda at 501-376-9114, or by email.
What is included in the standard booth package?
Standard booth package includes: keynote sessions, receptions, and meals for up to two people, 8’ height drape 10’x10’, (1) 6’ skirted table, (2) chairs, 3’ height dividing wing drape, (1) vendor I.D. sign. Other supplies can be ordered for an add'l fee. See pricing above for more details.
Are there incentives for attendees to visit my booth?
Conference attendees are encouraged to visit every booth with participation by each exhibitor stamping a form. Attendees who visit every booth will be eligible for a prize. If you do not wish to participate in the game, please contact our Exhibitor Chair.
When do I set up my booth?
Entrance into the exhibit hall for booth set-up begins Tuesday, October 17th from 2pm-6pm and Wednesday, October 18th 7am-10am All booths must be set up by Wednesday, 10:45 a.m. when we open the Exhibit Hall for the Attendees.
When will the exhibit hall be open for attendees?
There will be dedicated times on the schedule for attendees to explore the Exhibit Hall. Additionally, the Exhibit Hall will remain open during the concurrent sessions but will BE CLOSED during the General Sessions of the conference. We have a Speaker/Exhibitor Lounge available for you to work in during the General Session/Meal times if you want. Check the schedule to see all dedicated exhibit hall slots.
When do I take down my booth?
The Closing of the Exhibit Hall is Thursday, October 19th at 2:15 p.m.Please arrange to keep your booth in tact until the exhibit hall closes as premature tear down of exhibit booths distract from the overall merit of the Conference and could potentially be a safety hazard. Booths must be out of the convention center by 5 p.m. on Thursday.
Can I announce my booth door prize winner over a loud speaker?
If you desire, booth door prize winners can be announced on the microphone during the closing exhibit hall session from 1:45 p.m. - 2:15 p.m. Please coordinate your drawing with the ARSHRM Exhibitor Chair.
What is the cancellation policy for exhibitors?
